The Booster Club is our biggest fan club made up of guardians and friends of current and past theatre students. The $50 family annual membership fee covers 2023-2024 membership, playbills, student meals for the Fall show, advertising the shows and contributes to our scholarship fund.
Once a month we meet to discuss upcoming performances, deadlines, fundraising, etc. It is the best way to show support for the students and meet some really fun people! Meeting attendance is not mandatory but encouraged. If you cannot make some of the meetings, your membership fee will go towards supporting the program throughout the year.
To be eligible for Theatre Scholarships, families of Senior students must be members of the Booster Club.
The Booster Club also manages the "Break a Leg" donations, selling concessions during shows, finding props and costumes. serving food to the cast and crew and so much more!
Once a month we meet to discuss upcoming performances, deadlines, fundraising, etc. It is the best way to show support for the students and meet some really fun people! Meeting attendance is not mandatory but encouraged. If you cannot make some of the meetings, your membership fee will go towards supporting the program throughout the year.
To be eligible for Theatre Scholarships, families of Senior students must be members of the Booster Club.
The Booster Club also manages the "Break a Leg" donations, selling concessions during shows, finding props and costumes. serving food to the cast and crew and so much more!
2023-2024
BOOSTER EXECUTIVE BOARD
Director - Casey O'Bryant
President - Shonnie Hamilton
Vice President - Angel Reynaud
Treasurer - Bill Hamilton
Secretary - Jennifer Olivares
Historian / Social Media Committee Chair - Jenny Winkler
Fundraising Chair - Ryan Gray
Meal Coordinator - OPEN
Special Activities Coordinator Chair - OPEN
BOOSTER EXECUTIVE BOARD
Director - Casey O'Bryant
President - Shonnie Hamilton
Vice President - Angel Reynaud
Treasurer - Bill Hamilton
Secretary - Jennifer Olivares
Historian / Social Media Committee Chair - Jenny Winkler
Fundraising Chair - Ryan Gray
Meal Coordinator - OPEN
Special Activities Coordinator Chair - OPEN
PRESIDENT
Typically, the President is an individual who has previously been active in the organization. The major duties include, but are not limited to, the following:
VICE-PRESIDENT
The Vice-President acts as the President’s representative in his/her absence. They must remain familiar with the organization. The major duties include, but are not limited to, the following:
TREASURER
The Treasurer is the authorized custodian of the funds of the association. The Treasurer receives and disburses all monies indicated in the budget and prescribed in the local bylaws or as authorized by action of the association. All persons authorized to handle funds of the association should be covered by a fidelity bond in an amount based upon the organization’s annual income and determined by the executive board. The major duties include, but are not limited to, the following:
SECRETARY
The Secretary is responsible for keeping accurate records of the proceedings of the association and reporting to the membership. The Secretary must ensure the accuracy of the minutes of the meetings and have a thorough knowledge of parliamentary law and the organization’s bylaws. The major duties include, but are not limited to, the following:
SOCIAL MEDIA COMMITTEE CHAIR [OFTEN COMBINED WITH HISTORIAN]
The Social Media Officer is responsible for updating the web site in relation to upcoming performances, past performances, fundraising and general information. Performance graphics / posters are obtained from the Director and photos are gathered from the students. They also create and distribute PSAs to news and social media outlets [online community event calendars and publications, Comal ISD news announcements, Instagram, SV-Theatre Facebook, other SVHS Facebook social outlets, etc.]. They are responsible for creating, maintaining, setup, takedown and storage of the sandwich boards and vinyl banners.
The Historian shall take/collect pictures of practices and performances throughout the year and post to the Theatre web site and social media accounts. If possible, and end-of-year poster with photos should be created, signed by the students, and framed to be placed in the Theatre Classroom.
SPECIAL ACTIVITIES COORDINATOR CHAIR
The Special Activities Officer shall be responsible for coordinating food availability at tech week/UIL rehearsals and competitions. The Special Activities Officer shall be responsible for concessions at theatrical events. There shall be committees to help with these events.
PARLIAMENTARIAN (Optional)
The primary duty of the Parliamentarian is to advise the presiding officer on parliamentary law matters of procedure when requested. The Parliamentarian should be thoroughly familiar with the bylaws and any standing rules of the group on which he serves. A copy of Roberts Rules of Order Newly Revised should be maintained by the organization and referenced as needed. The Parliamentarian will ensure that a quorum will be reached using Robert’s Rules and in case of a tie the President or Theater Arts Director will make the final decision. The Theater Arts Department Director will make the final decision for all Booster Club activities after the club has made recommendations.
Typically, the President is an individual who has previously been active in the organization. The major duties include, but are not limited to, the following:
- Preside at all meetings of the organization.
- Regularly meet with the designated campus representative regarding booster activities.
- Resolve problems in the membership.
- Regularly meet with the Treasurer to review the financial position.
- Select an officer as the designee to receive bank statements through the mail at their home address. This individual shall not be a signer on the account. Upon receipt, the designee should review the activity on the bank statement and canceled checks. This provides an independent review by an individual not associated with disbursement activity.
- Schedule annual audit of records or request an audit if the need should arise during the year.
- Perform any other specific duties as outlined in the bylaws of the organization.
VICE-PRESIDENT
The Vice-President acts as the President’s representative in his/her absence. They must remain familiar with the organization. The major duties include, but are not limited to, the following:
- Preside at meetings in the absence or inability of the President to serve.
- Perform administrative functions delegated by the President.
- Perform other specific duties as outlined in the bylaws of the organization.
- Ensure all meetings are conducted according to parliamentary procedure in conjunction with the Parliamentarian.
TREASURER
The Treasurer is the authorized custodian of the funds of the association. The Treasurer receives and disburses all monies indicated in the budget and prescribed in the local bylaws or as authorized by action of the association. All persons authorized to handle funds of the association should be covered by a fidelity bond in an amount based upon the organization’s annual income and determined by the executive board. The major duties include, but are not limited to, the following:
- Serve as chairperson of the Budget and Finance Committee if prescribed within the bylaws of the organization.
- Issue a receipt for all monies received and deposit paid amounts on a weekly basis (daily if receipts on hand exceed $250.00).
- Approval for items $100 and over will be needed by the executive board and will need a majority vote. Items $99 or less will not need executive board approval.
- Present a current financial report including bank statements, banks reconciliations, and financial statements to the executive committee within thirty days of the previous month end; Copies should be available for review by the general membership if requested.
- File current financial reports at the end of the fiscal year (by June 15) with the campus principal, campus bookkeeper, and the District Staff Accountant.
- Maintain an accurate and detailed account of all monies received and disbursed.
- Reconcile all bank statements as received and resolve any discrepancies with the bank immediately.
- There shall be 2 names on the account.
- File sales tax reports as required by the comptroller’s office (monthly, quarterly, or annually).
- File annual IRS form 990 in a timely manner.
- Submit records to audit committee appointed by the organization upon request or at the end of the year.
- Other specific duties as outlined in the bylaws of the organization.
SECRETARY
The Secretary is responsible for keeping accurate records of the proceedings of the association and reporting to the membership. The Secretary must ensure the accuracy of the minutes of the meetings and have a thorough knowledge of parliamentary law and the organization’s bylaws. The major duties include, but are not limited to, the following:
- Report on any recommendations made by the executive board of the booster organization if such a governing board is defined by the bylaws.
- Maintain the records of the minutes, approved bylaws and any standing committee rules current membership and committee listing.
- Record all business transacted at each meeting of the association as well as meetings of any executive board meetings in a prescribed format.
- Maintain a roster of club members.
- Maintain records of attendance Conduct and report on all correspondence on behalf of the organization.
- Other specific duties as outlined in the bylaws of the organization.
SOCIAL MEDIA COMMITTEE CHAIR [OFTEN COMBINED WITH HISTORIAN]
The Social Media Officer is responsible for updating the web site in relation to upcoming performances, past performances, fundraising and general information. Performance graphics / posters are obtained from the Director and photos are gathered from the students. They also create and distribute PSAs to news and social media outlets [online community event calendars and publications, Comal ISD news announcements, Instagram, SV-Theatre Facebook, other SVHS Facebook social outlets, etc.]. They are responsible for creating, maintaining, setup, takedown and storage of the sandwich boards and vinyl banners.
The Historian shall take/collect pictures of practices and performances throughout the year and post to the Theatre web site and social media accounts. If possible, and end-of-year poster with photos should be created, signed by the students, and framed to be placed in the Theatre Classroom.
SPECIAL ACTIVITIES COORDINATOR CHAIR
The Special Activities Officer shall be responsible for coordinating food availability at tech week/UIL rehearsals and competitions. The Special Activities Officer shall be responsible for concessions at theatrical events. There shall be committees to help with these events.
PARLIAMENTARIAN (Optional)
The primary duty of the Parliamentarian is to advise the presiding officer on parliamentary law matters of procedure when requested. The Parliamentarian should be thoroughly familiar with the bylaws and any standing rules of the group on which he serves. A copy of Roberts Rules of Order Newly Revised should be maintained by the organization and referenced as needed. The Parliamentarian will ensure that a quorum will be reached using Robert’s Rules and in case of a tie the President or Theater Arts Director will make the final decision. The Theater Arts Department Director will make the final decision for all Booster Club activities after the club has made recommendations.